Can you get a document notarized without being in the same room as the notary? In Texas, the answer is yes. Remote online notarization (RON) has been legal in Texas since 2018, and it's become an increasingly popular option for people who can't meet in person.
What Is Remote Online Notarization?
Remote online notarization allows a signer and a notary to complete a notarization over a live, two-way audio-video connection — essentially a video call. The signer doesn't need to be in the same city, state, or even country as the notary.
During a RON session:
- The signer connects via a secure video platform
- Identity is verified through knowledge-based authentication (KBA) questions and credential analysis
- The signer applies an electronic signature to the document
- The notary applies their electronic seal and signature
- The entire session is recorded and stored
Is RON Legal in Texas?
Yes. Texas was one of the early adopters of RON legislation. The relevant laws are:
- Texas Government Code Chapter 406, Subchapter C — authorizes online notarization
- Texas Administrative Code Title 1, Part 4, Chapter 87 — establishes rules for online notarizations
Documents notarized via RON in Texas are legally equivalent to those notarized in person.
Requirements for RON in Texas
For the Notary
Not every Texas notary can perform remote online notarizations. The notary must:
- Hold a current Texas notary commission
- Complete an approved RON training course
- Register as an online notary with the Texas Secretary of State
- Use an approved technology platform that meets state requirements for identity verification, recording, and document security
- Maintain recordings for at least 5 years
For the Signer
To use RON, the signer needs:
- A computer, tablet, or smartphone with a camera and microphone
- A stable internet connection (video must remain active throughout)
- A valid government-issued photo ID
- The ability to answer knowledge-based authentication questions (questions about your credit history, address history, etc. generated from public records)
What Documents Can Be Notarized Online?
Most documents that can be notarized in person can also be notarized via RON in Texas, including:
- Powers of attorney
- Affidavits and sworn statements
- Real estate documents (deeds, deeds of trust)
- Business agreements and contracts
- Estate planning documents
- Loan documents
Exceptions and Limitations
Some situations where RON may not work or isn't accepted:
- Some lenders and title companies still require in-person notarization for certain loan closings, even though RON is legally permitted
- Some receiving parties (courts, government agencies, foreign entities) may not accept RON documents
- If the signer fails identity verification — KBA questions are generated from credit bureau data, and some people (young adults, recent immigrants, those with thin credit files) may not have enough data to pass
- Self-proved wills — while Texas allows RON for many documents, check with an attorney about whether your specific estate planning documents should be done in person
RON vs. In-Person Notarization: When to Use Each
RON Is Better When:
- You're traveling or living out of state/country
- You need a notarization urgently and can't wait for a mobile notary appointment
- Health concerns prevent an in-person meeting
- The document is electronic and will remain electronic
In-Person Is Better When:
- The receiving party requires wet-ink signatures (original pen-on-paper)
- You're signing a large package (like a loan closing) where a signing agent can walk you through each page
- You're not comfortable with technology or don't have reliable internet
- You cannot pass knowledge-based authentication
- The document needs to be recorded at the county clerk's office in paper form
How Much Does RON Cost?
Remote online notarization typically costs more than in-person notarization because of the technology platform fees. Expect to pay:
- $25–$50 per session for simple documents (1–3 signatures)
- $100+ for complex documents or real estate closings
Compare this to the Texas maximum of $6 per notarial act for in-person notarization (plus travel fees for mobile notary service).
Need Notary Services in Taylor, TX?
Whether you prefer in-person or need guidance on remote options, we can help. We offer same-day mobile notary service throughout Taylor, TX and Williamson County, including evenings and weekends. Call (512) 640-0751 or request an appointment.